Privacy Policy
Effective Date: January 1, 2026
Aria Dermatology, LLC (“Aria Dermatology,” “we,” “us,” or “our”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website or interact with our online services.
This policy applies only to our website and does not replace or supersede our Notice of Privacy Practices under HIPAA, which governs how we handle Protected Health Information (PHI) in clinical settings.
1. Who We Are
Legal Name: Aria Dermatology, LLC
Address: 2296 Opitz Blvd, Suite 250, Woodbridge, VA 22191
2. Information We Collect
A. Information You Provide Voluntarily
When you interact with our website, we may collect:
Name
Email address
Phone number
Information submitted through contact forms
Testimonials you choose to submit (including name and/or photo if provided)
Important: Our website is not intended for the submission of sensitive medical information or Protected Health Information (PHI).
B. Information Collected Automatically
We may collect certain information automatically when you visit our site, including:
IP address
Browser type
Device information
Pages visited and time spent on our site
Referring website
This data is collected through cookies and analytics tools (see Section 7).
3. Third-Party Services We Use
To provide secure and efficient services, our website links to trusted third-party platforms. When you click these links, you are leaving our website and are subject to the privacy policies of those third parties.
Patient Portal
EMA (Modernizing Medicine)
https://ariaderm.ema.md
Used for secure patient communication and access to medical records.
Pay My Bill
Modernizing Medicine Online Payment System
https://ariaderm.modmedapp.com/ema/pay/onlinepay#/pm/payfac/pay
Used for billing and payment processing.
Schedule an Appointment
Klara Scheduling Platform
https://l.klara.com/LJnFf9kYK7zdwVQq
Used to request and schedule appointments securely.
Google Services
Google Business Profile: Enables users to view and interact with our business listing.
Embedded Google Maps: Displays our office location.
Google Analytics: Helps us understand website traffic and improve user experience.
Google’s use of data is governed by its own privacy policies.
4. HIPAA & Medical Information Disclaimer
While Aria Dermatology complies fully with HIPAA regulations in its medical practice, this website itself is not designed to collect or store Protected Health Information.
Any medical information, appointment details, billing data, or patient communications are handled through HIPAA-compliant third-party systems listed above.
Please do not submit sensitive medical information through general website contact forms.
5. Children’s Privacy
We provide medical services to minors only with the involvement of a parent or legal guardian.
Our website is not directed toward children under 13, and we do not knowingly collect personal information from children without parental consent.
6. How We Use Your Information
We may use collected information to:
Respond to inquiries
Improve website functionality and performance
Manage testimonials and public-facing content
Monitor site usage and trends
Maintain website security and integrity
We do not sell or rent your personal information.
7. Cookies & Analytics
Our website uses cookies and similar technologies to:
Analyze website traffic via Google Analytics
Improve performance and user experience
Enable core site functionality
You can control or disable cookies through your browser settings. Some site features may not function properly if cookies are disabled.
8. Information Sharing
We may share information only:
With service providers that help operate our website
To comply with legal obligations
To protect our rights, safety, or property
All third-party partners are expected to maintain appropriate privacy and security standards.
9. Data Security
We take reasonable administrative, technical, and physical measures to protect your information. However, no internet transmission or electronic storage method is 100% secure, and we cannot guarantee absolute security.
10. Your Rights & Choices
You may:
Request access to or correction of your personal information
Request removal of testimonials or publicly displayed content
Contact us with privacy-related concerns at any time
To make a request, please call us at (703) 844-4267
11. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
12. Contact Us
If you have questions about this Privacy Policy or our privacy practices, contact us at:
Aria Dermatology, LLC
2296 Opitz Blvd, Suite 250
Woodbridge, VA 22191
Office: (703) 844-4267
13. Patients Rights & HIPAA
This Notice of Privacy Practices applies to all healthcare professionals authorized to document information in your medical record, as well as all departments of the facility, providers, employees, and other personnel. These individuals and departments may share protected health information with one another for purposes of treatment, payment, and healthcare operations as described in this notice.
We encourage you to read this notice carefully to understand your rights and our responsibilities.